Reports to the Chief Values Officer

The Office Accounting Assistant role consists of 3 main functions: Enhancing Our Team, Serving our Customer and Achieving Financial Goals. Each of these roles require different amounts of time but share equal importance of being on the Bortnick Team.

Enhancing Our Team

Keeps the Finance and Accounting Department clean and organized
Completes required training and Individual Plan of Development as scheduled
Provides feedback on best practices and offers ideas for improvement
Respectfully works together with all departments to maintain and grow Parts, Sales, Service and Finance departments
Meets or exceeds performance goals as defined by Finance and Accounting Manager

Serving our Customer

Greets customers in a timely manner
Answers phone in a timely manner and routes calls appropriately
Monitors office supply levels and reorders as necessary
Purchases supplies and equipment as authorized by management
Follows best practices for the following processes: issuing customer invoices, ensuring timely collection of receivables, making invoice payments, collecting and remitting sales tax, managing fixed assets and inventory cycle counts, maintaining the petty cash fund, maintaining an orderly accounting filing system, managing debt levels, payments and compliance with covenants, processing payroll report in a timely manner, supporting HR Partner for payroll completion
Conducts periodic reconciliations of all accounts to ensure accuracy
Calculates variances from the budget and report significant issues to supervisor
Ensures compliance with local, state, and federal government reporting requirements
Provides clerical and administrative support to management as requested

Recording Financial Performance

Records cash receipts and makes bank deposits
Conducts a monthly reconciliation of every bank account
Assists in the preparation of financial statements
Assembles and provides information to external accountants/auditors as requested for use in creating company financial statements and annual audits

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